Professional Development
Orientation
on the Web

Session 1 - Welcome to the NDSU Extension Service

Session 2 - Who We Are and What We Do

Session 3 - Policies and Procedures

Session 4 - Information Technology

Session 5 - Communications

Session 6 - The Land-Grant University

Session 7 - Program Development and Educational Design

Session 8 - Evaluation

Session 9 - 4-H Youth Development

Session 10 - Personalizing Your Programs

Session 11 - Professional Development

Session 12 - Working with Differences

Session 13 - Balancing Work and Personal Life

Session 14 - Organizational Management

Session 15 - Volunteer Management

Session 16 - Wrap-up

Resources

Contacts

If there’s anything that can be done to make your first year with the NDSU Extension Service better, please contact your supervisor (district director, assistant director or department chair) or Deb Gebeke, Assistant Director, Staff Development.
debra.gebeke@ndsu.edu

In 1994, two researchers named Rennekamp and Nall published their findings for adapting professional development efforts to include an Extension Model. They suggested basing professional development efforts around four categories: Entry, Colleague, Counselor, and Advisor.  An excerpt of their publication (Journal of Extension, 32(1)) states:

“Professional development must be an intentional process. Understanding the career levels will help those in charge of professional development so they can meet the needs of all staff. Trends are toward shorter tenure in a career path so people must maximize their early career potential. Some individuals benefit from following the model in a stepwise fashion, others may move among stages depending on prior experience and the career track of the organization.”

Entry

When an individual first enters the profession or a new job within the profession.

Motivators: understanding the organization’s structure, function and culture; attaining a base level technical skills; exercising directed creativity and initiative; moving from dependency to independence; exploring personal/professional dynamics; building relationships with professional peers.

Colleague

Individuals have been accepted as members of the professional community and independently contribute their expertise to solving problems and carrying out programs. Colleagues seek to build at least one area of expertise for which he or she is noted and often shares that expertise on committees and through other special assignments.

Motivators: developing an area of expertise; becoming an independent contributor in problem solving, developing a professional identity; gaining membership in the professional community; expanding creativity and innovation.

Counselor

Professionals who have reached this stage are ready to take on responsibility, either formal or informal, for developing others in the organization (Mentors). Counselors often chair committees or take on leadership roles in professional associations. Rather than being independent contributors they understand the need for an interdependent role and accomplish much of their work through others. They are boundary-spanners and often have extensive networks both within and outside the organization.

Motivators: acquiring broad-based expertise; attaining leadership positions in professional circles; developing networks with other organizations; stimulating thought in others; counseling other professionals; coaching and mentoring relationships.

Advisor

Individuals who play a key role in the future of the organization by ‘sponsoring’ promising people, programs and ideas. The advisor has often developed a distinct competence in several areas of expertise and often has a regional or national reputation. Advisors have a thorough understanding of the Extension organization and can be a catalyst for positive change. They exercise formal and informal influence in the decision-making process.

Motivators: becoming involved in strategic organizational planning, achieving the respect of others in the organization; engaging in innovation and risk-taking; understanding complex relationships.

Continuing professional development is key to both the individual and the organization. A good program is the best way to meet the demands and expectations of the workplace.

All Extension staff need continuing education to address their needs including: managing time and resources, motivating clients, determining how to build ‘involved communities’ and volunteers to carry out programs and evaluate them, preparation of newsletters/brochures/news articles, understanding behavior of people, interpersonal communications, and tips to complete paperwork efficiently.

As an NDSU Extension Service staff member you will have several opportunities for professional development and it will be important for you to take advantage of each opportunity. A complete list of professional development opportunities is available on the web and below is an overview of the methods used to provide professional development.

Web-based training
This web-based orientation is the place to start. Each session provides you with an overview of important topics and key information. YOU are the person who must ask the questions that will clarify what is expected of you. Talk to you mentor and supervisor frequently as you review these topics. Don’t be afraid to ask for information to be repeated. There is so much information to absorb and research tells us that people need to hear something 7-11 times to really grasp it.

Videoconferencing
Periodically you will hear about training offered via IVN and other methods that allow you to learn without extensive travel. Most notices are delivered via email. If you see a topic of interest, talk to your supervisor about attending.

Mentoring
New employees will have a mentor to guide them through the process of becoming familiar with Extension work for the first year. Your supervisor will visit with you early on to explain the process and introduce you to your mentor.

Campus Visits
Twice a year the state office will host a new staff orientation on campus. You may be brand new at the time or somewhat initiated to Extension at the time. The experience provides you with an opportunity to meet campus based staff and receive specific training on key topics. You will be contacted when the next session is offered.

A variety of technical and subject-matter training may be offered on the NDSU campus. Schedules vary and topics vary. This is not always easy for out-state staff to utilize.  If you see something that is of importance, talk to your supervisor to see if you might be able to attend, or if there is a similar alternative in your area.

Extension Conferences
Each year there are professional development conferences held in the state for all employees. The Support Staff meet every two years. Support staff, county staff and state staff gather to plan programs and receive updates in subject matter. Talk to your mentor about future opportunities.

Subject-Matter Conferences
Employees in Extension have subject matter areas they are very comfortable with and they often ‘specialize’ in certain areas, depending on the needs in their region/county and their personal interests. You are encouraged to join professional organizations that reflect your interests and to attend the subject-matter conferences when possible. Some of the expense in doing so is part of your personal professional development commitment. For example, you may decide to pursue a Master’s Degree and the tuition costs will be part of your personal professional development expenses. At times there may be unique workshops or conference that you want to attend as well. NDSU Extension staff are encouraged to take these opportunities and one method of support available along this line is something known as the ‘Chapman Grants’ (see below).

NDSU Professional Development Grants:  Chapman Grants
This opportunity is reviewed each year and offered by President Chapman. All NDSU-paid fringe-benefited employees not on probation are eligible to apply as are county-paid support staff who work full-time for the NDSU Extension Service.  Those less than full time should ask their supervisors whether they may have similar opportunities at their level of employment. President Chapman encourages everyone to continue to seek a better understanding of their subject matter and to improve their skills so they may grow professionally while serving NDSU. The president’s office offers a $1,000 stipend to be used as you feel best provides for your development. Talk to you supervisor for more information and to obtain proposal guidelines.

SARE Professional Development Opportunities in Sustainable Agriculture
Sustainable Agriculture is a fresh approach to achieving our Land Grant Mission.  It’s about finding the best tools for meeting our needs for good economic returns, for a healthy environment, and for an agreeable quality of life.  The USDA Sustainable Agriculture Research and Education (SARE) program supports professional development in sustainable agriculture for Extension educators across a broad range of specialties.  This is done through pulications, scholarships to send them to workshops, mini-grants to fund workshops, and larger grants for broader training programs and more.  NDSU’s sustainable agriculture specialist, Frank Kutka, coordinates SARE in the Dakotas.  Learn more by contacting him (frank.kutka@ndsu.edu) or visiting this website, www.DakotaSARE.info.

Staff  Resource Library
Extension Communications Department houses an extensive library of materials that can be checked out at anytime. Go to http://www.ag.ndsu.nodak.edu/staffres/library/contents.htm to see a list of options available.

New Agent Handbook
New agriculture agents will appreciate some of the tips originally developed by the Ag Extension Association. This handbook goes to the basics of working at the county level and will be updated periodically. Click here to view the handbook.

Next Session

Working With Differences